Ver210818

Club Director: Luiz Marcelo da Silva

We are a member club of the Florida Region of USA Volleyball. As a player, you may stop any unwanted contact from a club representative by simply asking (either verbally or in writing) that all contact cease. Any player believing a club representative of any Florida Region volleyball club has been intimidating, harassing, or acted inappropriately in any manner of contact or recruiting should contact the Florida Region office at (352) 742-0080.

MINOR ATHLETE ABUSE PREVENTION POLICIES

Covered Organizations/LAOs are required to implement the following athlete abuse prevention policies

To satisfy these requirements, USA Volleyball provides these policies to USAV member clubs. Clubs may choose to implement stricter standards.

SafeSport Club Policies

One-on-One Interactions, including meetings and individual training sessions (Clubs are required to establish reasonable procedures to limit one-on-one interactions, as set forth in federal law)

• Massages and rubdowns/athletic training modalities Locker rooms and changing areas
• Social media and electronic communications
• Local travel
• Team travel

These policies shall apply to the following:

• Adult members at a facility that is either partially or fully under the jurisdiction of a FLORIDA REGION CLUB
• Adult members who have regular contact with amateur athletes who are minors
• Any adult authorized by FLORIDA REGION CLUB that may have regular contact with or authority over an amateur athlete who is a minor
• Adult staff and board members of a FLORIDA REGION CLUB

(Collectively “Applicable Adult” for the purposes of this policy)

POLICY 1 – ONE-ON-ONE INTERACTIONS

Observable and interruptible

One-on-one interactions between a minor athlete and an Applicable Adult (who is not the minor’s legal guardian) at a facility partially or fully under the jurisdiction of a FLORIDA REGION CLUB are permitted if they occur at an observable and interruptible distance by another adult.

One-on-one interactions between minor athletes and an Applicable Adult (who is not the minor’s legal guardian) at a facility partially or fully under the jurisdiction of a Covered Organization/LAO are prohibited, except in the circumstances described in meetings with mental health care professionals and health care providers of this section and under emergency circumstances.

Meetings between Applicable Adults and minor athletes at a facility partially or fully under the jurisdiction of a FLORIDA REGION CLUB may only occur if another adult is present, except under emergency circumstances. Such meetings must occur where interactions can be easily observed and at an interruptible distance from another adult.

If a one-on-one meeting takes place in an office at a facility partially or fully under the jurisdiction of a FLORIDA REGION CLUB, the door to the office must remain unlocked and open. If available, it will occur in an office that has windows, with the windows, blinds, and/or curtains remaining open during the meeting.

Meetings with mental health care professionals and health care providers

If a mental health care professional and/or health care provider meets with minor athletes at a facility partially or fully under the jurisdiction of FLORIDA REGION CLUB, a closed-door meeting may be permitted to protect patient privacy provided that:

The door remains unlocked and another adult is present at the facility.

The other adult is advised that a closed-door meeting is occurring written legal guardian consent is obtained in advance by the mental health care professional and/or health care provider, with a copy provided to the organization.

Individual training sessions

Individual training sessions between Applicable Adults and minor athletes are permitted at a facility partially or fully under the jurisdiction of FLORIDA REGION CLUB if the training session is observable and interruptible by another adult. It is the responsibility of the Applicable Adult to obtain the written permission of the minor’s legal guardian in advance of the individual training session if the individual training session is not observable and interruptible by another adult. Permission for individual training sessions must be obtained at least every six months. Parents, guardians, and other caretakers must be allowed to observe the training session.

POLICY 2 – MASSAGES AND RUBDOWNS/ATHLETIC TRAINING MODALITIES

Any massage or rubdown/athletic training modality performed at a facility or a training or competition venue under the jurisdiction of FLORIDA REGION CLUB must be conducted in an open and interruptible location. Any massage of a minor athlete must be done with at least one other adult present and must never be done with only the minor athlete and the person performing the massage or rubdown/athletic training modality in the room.

LOCKER ROOMS AND CHANGING AREAS

Non-exclusive facility

If FLORIDA REGION CLUB uses a facility not fully under their jurisdiction (for, e.g., training or competition or similar events) and the facility is used by multiple constituents, Applicable Adults in categories 1 through 4 are nonetheless required to adhere to the rules set forth herein..

Use of recording devices

Use of any device’s (including a cell phone’s) recording capabilities, including voice recording, still cameras and video cameras in locker rooms, changing areas, or similar spaces at a facility under the jurisdiction of FLORIDA REGION CLUB is prohibited. Exceptions may be made for media and championship celebrations, provided that such exceptions are approved by the FLORIDA REGION CLUB and two or more Applicable Adults are present.

Undress

Under no circumstances shall an unrelated Applicable Adult at a facility under the jurisdiction of FLORIDA REGION CLUB intentionally expose his or her breasts, buttocks, groin, or genitals to a minor athlete.

One-on-one interactions

Except for athletes on the same team, at no time are unrelated Applicable Adults permitted to be alone with a minor athlete in a locker room or changing area when at a facility under the partial or full jurisdiction of FLORIDA REGION CLUB , except under emergency circumstances.

If FLORIDA REGION CLUB is using a facility that only has a single locker room or changing area, separate times will be designated for use by Applicable Adults, if any.

Monitoring

FLORIDA REGION CLUB will regularly and randomly monitor the use of locker rooms and changing areas at facilities under their jurisdiction to ensure compliance with these policies.

POLICY 3 – SOCIAL MEDIA & ELECTRONIC COMMUNICATIONS

As part of FLORIDA REGION CLUB emphasis on athlete safety, all electronic communications between a coach and athlete must be professional in nature and for the purpose of communicating information about team activities.

Content

All electronic communication originating from Applicable Adults to minor athletes must be professional in nature.

Open and transparent

Absent emergency circumstances, if an Applicable Adult with authority over minor athletes needs to communicate directly with a minor athlete via electronic communications (including social media), another Applicable Adult or the minor athlete’s legal guardian will be copied.

If a minor athlete communicates to an Applicable Adult (with authority over the minor athlete) privately first, said Applicable Adult should respond to the minor athlete with a copy to another Applicable Adult or the minor athlete’s legal guardian.

When an Applicable Adult with authority over minor athletes communicates electronically to the entire team, said Applicable Adult will copy another adult.

Minor athletes may “friend” the organization’s official page.

Facebook, Myspace, blogs, and similar sites

Coaches may not have athletes of FLORIDA REGION CLUB’s Team join a personal social media page. Athlete members and parents can friend the official FLORIDA REGION CLUB’s Team page and coaches can communicate to athlete members though the site. All posts, messages, text, or media of any kind between coach and athlete must be professional in nature and for the purpose of communicating information about team activities or for team-oriented motivational purposes.

Twitter, instant messaging and similar media

Coaches and athletes may “follow” each other. All posts between coach and athlete must be for the purpose of communicating information about team activities.

Email and similar/electronic communications

Athletes and coaches may use email to communicate. All email content between coach and athlete must be professional in nature and for the purpose of communicating information about team activities. Where the coach is a staff member and/or volunteer, email from a coach to any athlete we recommend come from the club website email center (the coach’s return email address will contain “@CLUB.com”).

Texting and similar electronic communications

Texting is allowed between coaches and athletes. All texts between coach and athlete must be professional and for the purpose of communicating information about team activities.

Electronic imagery

From time to time, digital photos, videos of practice or competition, and other publicly obtainable images of the athlete – individually or in groups – may be taken. These photos and/or videos may be submitted to local, state or national publications, used in club videos, posted on club or club associated websites, or offered to the club families seasonally on disc or other electronic form. It is the default policy of FLORIDA REGION CLUB to allow such practices as long as the athlete or athletes are in public view and such imagery is both appropriate and in the best interest of the athlete and the club. Imagery must not be contrary to any rules as outlined in FLORIDA REGION CLUB’s Participant Safety Handbook.

Request to discontinue all electronic communication or imagery

The parents or guardians of an athlete may request in writing that their child not be contacted by any form of electronic communication by coaches or Applicable Adults subject to this policy. (Photography or videography). The FLORIDA REGION CLUB will abide by any such request that their minor athlete not be contacted via electronic communication, absent emergency circumstances.

Misconduct

Social media and electronic communications can also be used to commit misconduct (e.g., emotional, sexual, bullying, harassment, and hazing). Such communications by coaches, staff, volunteers, administrators, officials, parents or athletes will not be tolerated and are considered violations of our Participant Safety Handbook.

Violations

Violations of FLORIDA REGION CLUB’s Electronic Communications and Social Media Policy should be reported to your immediate supervisor, a FLORIDA REGION CLUB administrator or a member of FLORIDA REGION CLUB’s Participant Safety Committee for evaluation. Complaints and allegations will be addressed under FLORIDA REGION CLUB’s Disciplinary Rules and Procedure.

LOCAL TRAVEL & TEAM TRAVEL

This policy shall apply to:

• Adult members who have regular contact with amateur athletes who are minors
• Any adult authorized by FLORIDA REGION CLUB to have regular contact with or authority over an amateur athlete who is a minor
• Adult staff and board members of FLORIDA REGION CLUB
• (Collectively “Applicable Adult” for the purposes of this policy)

POLICY 4 – LOCAL TRAVEL

Local travel consists of travel to training, practice, and competition that occurs locally and does not include coordinated overnight stay(s).

Transportation

Applicable Adults who are not also acting as a legal guardian, shall not ride in a vehicle alone with an unrelated minor athlete, absent emergency circumstances, and must have at least two minor athletes or another adult at all times, unless otherwise agreed to in writing by the minor athlete’s parent/legal guardian in advance of each local travel.

POLICY 5 – TEAM TRAVEL

Team travel is travel to a competition or other team activity that the organization plans and supervises.

Team/competition travel

When only one Applicable Adult and one minor athlete travel to a competition, the minor athlete must have his/her legal guardian’s written permission in advance and for each competition to travel alone with said Applicable Adult.

Hotel Room

Regardless of gender, a coach shall not share a hotel room or other sleeping arrangements with a minor player. (Unless coach is the parent, guardian or sibling of the player) However, a parent/legal guardian may consent to such an arrangement in advance and in writing. Furthermore, a parent/legal guardian may consent in advance and in writing to the minor athlete sharing a hotel room or other sleeping arrangement with an adult athlete

Coach or his/her designee will establish a curfew by when all players must be in their hotel rooms in a supervised location. Regular monitoring and curfew checks will be made to each room by at least two properly background screened adults. At no time should one adult be present in room with minor players, regardless of gender.

Team personnel should ask hotel to block adult pay per view channels.

Meetings

Meetings shall be conducted consistent with the FLORIDA REGION CLUB policy for one-on-one interactions

Individual meetings between coach and player may not occur in hotel sleeping rooms and must be held in public setting or with additional adults present with one of those adults being the same gender as the player.

Club Release Policy

If an athlete/family decides to depart Hunters Creek Volleyball Academy during the respective season, the following steps must take place:

Release Policy:

STEP 1 – The athlete/family in question must submit a written request for release to the Club Director, Luiz da Silva, (at the club’s email address: info@hunterscreekvolleyball.com ) and to the Florida Region at membership@floridavolleyball.org stating the reason for the request.

STEP 2 – Club will release the athlete immediately once the following item(s) have been completed:

• Athlete returns all club gear provided to athlete this season.
• Member must remit all financial obligations agreed upon contractually. Payment Option – Member pays full cost of season.
• Transfer Policy: A player can represent only one club during the Season. A change in geographical location of the family due to a change in job, military, scholastic or inner-collegiate status may receive special consideration. No player may participate in different Qualifying events with different clubs/teams. Proof of residency must be provided by the family at the time of the release/transfer request.
• Once an athlete has participated in a National Qualifier Event (Regional or NQ) they may not be released for the rest of the season to another club. Please refer to the USA Volleyball (USAV) Championship Manual on releases for athletes that participate in regional or national qualifying/bid events.

Hunters Creek Volleyball Academy Club Rules & Code of Conduct

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Club Rules & Code of Conduct

These Club Rules are general operational rules applicable to Hunters Creek Volleyball Academy and Windermere Volleyball Academy. In the event of any conflict between these Club Rules and a signed Player Agreement, Financial Agreement, Waiver, Credit Card Authorization, or season-specific document, the signed agreement shall control.

A player is considered officially registered only after all required registration forms, waivers, memberships, and agreements have been completed and accepted by the Club.

Players and Parents/Legal Guardians agree to follow all Club rules, policies, procedures, team expectations, governing body rules, tournament rules, and facility rules.

Memberships and Governing Organizations

All players must maintain any required AAU, USAV, or other governing organization membership required for their program, team, or events.

Parents/Legal Guardians are responsible for completing required memberships, providing accurate information, paying membership fees, and keeping all information current, including date of birth, eligibility, residence, insurance information, and any required documentation.

Failure to provide valid required memberships or accurate information may result in suspension from practices, tournaments, team activities, or roster participation. The Parent/Legal Guardian remains responsible for any penalties, costs, roster issues, eligibility issues, administrative consequences, or other expenses caused by incorrect, incomplete, false, late, or missing information.

Our AAU Club Code and USAV Club Code may be provided during registration or upon request. These codes may change by season and should be confirmed with the Club before use.

Payments and Financial Obligations

All payments, fees, refunds, credits, installment schedules, and financial obligations are governed by the signed Financial Agreement, Credit Card Authorization, or season-specific written agreement.

Program fees may vary by season, location, team, program, and level. Current fees are provided in writing during registration or in the applicable signed agreement.

Payments are non-refundable except as expressly provided in the signed agreement.

Practice and Facility Rules

The Club uses school, church, rented, and third-party facilities. Players and families must follow all facility rules, OCPS rules when applicable, and any instructions given by Club staff or facility representatives.

Practice schedules, locations, gyms, coaches, teams, and programs may change due to facility availability, school closures, holidays, events, weather, staffing, team needs, or circumstances outside the Club’s control.

In the event of facility closure, schedule change, or cancellation, the Club may attempt to offer an alternative location or schedule when practical, but makeups, credits, refunds, or discounts are governed by the signed agreement.

Players are expected to arrive on time, attend practices regularly, wear proper volleyball attire, and bring all required equipment, including shoes, knee pads, socks, shorts, practice jerseys, water, and any required team gear.

Uniforms and Equipment

Uniforms, practice jerseys, and gear will be provided only as specified in the signed agreement or written program information.

Parents/Legal Guardians are responsible for submitting accurate sizing, spelling, and required uniform information by the deadline provided by the Club.

The Club is not responsible for incorrect sizes, spelling errors, late submissions, vendor delays, shipping delays, lost items, damaged items, or replacement needs caused by the player or family.

Additional or replacement uniform pieces may require additional payment.

Communication

Parents and players are responsible for checking emails, messages, WhatsApp groups, and official Club communications for updates, schedules, changes, deadlines, and team information.

WhatsApp may be used for team communication. Parents and players are responsible for ensuring they are receiving and monitoring Club communications.

All communication with coaches, directors, or staff must be respectful and professional.

Parents may not confront coaches, directors, staff, players, or other parents during practices, games, tournaments, or immediately after competition. Non-emergency concerns must be submitted in writing after the required waiting period stated in the signed agreement.

Concerns involving billing, contracts, withdrawal, or release should be sent to:
contract@hunterscreekvolleyball.com

General questions may be sent to:
info@hunterscreekvolleyball.com

Parent Conduct and Sideline Coaching

Parents and guardians must demonstrate appropriate sportsmanship at all times toward coaches, athletes, referees, tournament staff, event organizers, opposing teams, facilities, and other families.

Parents must not give technical instructions, corrections, tactical directions, or coaching advice to players during practices, games, warmups, tournaments, or team activities.

Sideline coaching, even when well-intended, can confuse players, interfere with coaching, disrupt team dynamics, and negatively affect athlete development.

If sideline coaching or disruptive conduct continues, the Club may restrict attendance, remove the parent from the facility, limit tournament attendance, or take other action necessary to protect the team environment.

Supervision, Drop-Off, and Pick-Up

The Club provides instruction and supervision only during scheduled Club activities.

Parents/Legal Guardians are responsible for transportation, timely drop-off, timely pick-up, and supervision before and after scheduled activities.

The Club does not assume responsibility for players left at the venue before or after scheduled activity times.

Parents/Legal Guardians must remain reachable during practices, games, tournaments, and Club activities. If an emergency arises and the Parent/Legal Guardian cannot be reached, the Club may contact 911 or emergency services at the Parent/Legal Guardian’s responsibility and expense.

Travel and Tournaments

Tournament schedules are tentative and may change based on tournament organizers, facility availability, team needs, roster needs, attendance, or circumstances outside the Club’s control.

Families are responsible for transportation, hotel arrangements, food, supervision, chaperones, and travel-related expenses unless otherwise stated in writing.

Coaches cannot serve as chaperones for minor athletes.

For Stay and Play tournaments, families must follow all hotel booking requirements established by the tournament organizer or the Club. Failure to comply may result in loss of tournament participation eligibility.

Players must remain at tournaments until released by the coach and must complete all assigned team duties, including officiating, scorekeeping, line judging, work assignments, and other team responsibilities.

Leaving early without coach authorization or failing to complete team duties may result in suspension from future tournaments, disciplinary action, transfer to another team, removal from tournament participation, or a refundable team-duty deposit requirement.

Team Placement and Playing Time

Tryouts, evaluations, and placement practices do not guarantee placement on a specific team, level, coach, position, role, or roster.

Team selection and placement are based on age, skill, potential, attitude, coachability, attendance, commitment, positional needs, roster needs, team needs, and coaching discretion.

The Club may move a player from one team to another or allow a player to participate with another team within the Club based on team needs, injuries, absences, positional needs, skill level, tournament needs, or operational decisions.

Playing time is not guaranteed and is not required to be equal.

Coaches make final decisions regarding lineups, positions, rotations, substitutions, tournament participation, and playing time based on attendance, effort, attitude, commitment, skill development, conduct, team needs, and competitive decisions.

Absences, Injuries, and Return to Play

Players are expected to attend all scheduled practices, games, tournaments, and team activities unless excused in advance.

Players must notify the coach as soon as possible regarding schedule conflicts, illness, injury, or absence.

Repeated absences, late arrivals, lack of commitment, injury-related absence, or inconsistent participation may affect playing time, tournament participation, roster status, team placement, or continued participation.

For injuries or illness, the Club may require medical documentation before allowing a player to return to practices or tournaments.

No Parent / Spectator on Playing Area Rule

Parents, spectators, and non-staff individuals are not permitted on the playing surface, bench area, warmup area, or practice area unless authorized by Club staff, tournament staff, or facility rules.

Spectators must remain in designated spectator areas.

Coaches and administrators may enforce this policy, and violators may be asked to leave immediately.

Misconduct Rule

Misconduct of any kind may result in disciplinary action, removal from the facility, suspension, transfer to another team, removal from the program, or other action deemed appropriate by the Club.

Misconduct includes but is not limited to:

Vulgar, abusive, threatening, or inappropriate language at any Club activity or event.

Demeaning, antagonistic, aggressive, or disrespectful conduct toward referees, players, coaches, parents, staff, tournament officials, opponents, or spectators.

Physical contact made in an aggressive or inappropriate manner.

Harassment, bullying, intimidation, retaliation, or conduct harmful to athletes, families, coaches, staff, or the Club environment.

Any conduct deemed by the Club Director or administrators to be harmful to the safety, privacy, professionalism, or operation of the Club.

Removal for misconduct does not entitle the player or family to refunds, credits, or cancellation of financial obligations under any signed agreement.

Privacy and Confidentiality

To protect the privacy, safety, and confidentiality of athletes, minors, families, coaches, staff, and Club operations, players and parents may not publicly disclose confidential, private, privileged, or non-public Club operational information, internal communications, private team matters, roster matters, disciplinary matters, financial matters, or information involving minors, coaches, staff, or families without prior written authorization from the Club.

Violations may result in disciplinary action and the Club may seek any remedies available under the signed agreement or applicable law.

Conflict Resolution

Concerns should be addressed respectfully and in writing.

The Club may require meetings to be scheduled in advance and may require that concerns be submitted by email before any meeting takes place.

The Club will not discuss playing time, lineup decisions, rotations, substitutions, or coaching decisions during or immediately after practices, matches, or tournaments.

Final Authority

The Club Director and Club administrators retain final authority over Club operations, discipline, team placement, rosters, communications, tournament participation, and enforcement of Club rules.

All Club Rules must be followed. If a situation arises that is not specifically listed, the Club may make a decision based on safety, fairness, team needs, operational needs, and the best interest of the Club.

PLEASE NOTE THAT YOUR SIGNED CONTRACT/AGREEMENT SUPERSEDE ALL THE RULES LISTED HERE